by Fronetics | May 4, 2017 | Blog, Marketing, Social Media
Show that your company cares about its customers by responding in a complete and timely manner to negative comments on social media.
I was recently talking with a client who works in a sector known for negative online reviews. Customers tend to air their grievances in public forums — especially on social media — as a means of resolving issues that could be handled offline with a quick phone call to customer service. Some are just looking for discounts and know that a thorough online bashing will usually do the trick. Either way, the client did not see the point of engaging in an unwinnable argument.
I totally get it. But, unfortunately, not a good idea.
It’s really important to respond to negative comments for many reasons. Let’s walk through a few.
You are not a robot.
More and more, people turn to social media and other online forums to complain. It’s so easy to do! You don’t even have to face the consequences — or a real live person!
Don’t give them that satisfaction. Or, maybe I should say, prove them wrong. Give a voice to your business. Show them that someone is listening, that an actual human is reading their words. They’re not just complaining in a vacuum.
An always-respond policy will discourage commenters who don’t have a real issue that needs solving. Of course, it won’t stop people looking for a fight, but at least it shows that you’re not a robot, and that they should think twice before bashing you for all the world to see.
That brings up another critical point.
Everyone’s watching.
When you don’t respond to negative comments on social media, all of your followers and all of the people that come across your page see that. They get only one side of the story — and it ain’t pretty. They see that you didn’t care enough/have the time/[insert other bad assumption here] to respond to customer concerns. Imagine how that reflects on your business.
But when you do take the time to respond to comments, people see that, too. They see you making an effort to improve your customers’ experiences. Even if they have no context for the complaint, they have the opportunity to form a favorable opinion of your business because you care enough to respond.
Maybe you’re wrong.
Maybe there was a real lapse in service. Maybe the product isn’t meeting customer expectations because something’s wrong with it. Or, maybe that person you think is complaining to get a discount is really looking for a legitimate answer to a problem. Any way you spin it, that person deserves a chance.
Even on platforms where you can choose whether or not to enable comments, opening the comments feature indicates that your business is interested in hearing from customers and engaging with them in meaningful dialogue. And while you’ll inevitably receive some negative feedback, you will most certainly learn about problems that you would never have known about otherwise. You may even win back customers if you handle things correctly.
It’s discouraging to receive even one negative comment, let alone more. But by quickly responding to them and genuinely trying to solve any problems, you deliver on a promise of transparency, openness, and customer service. You become a company people would like to do business with, no matter what the haters are saying.
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by Fronetics | Jun 29, 2016 | Blog, Content Marketing, Marketing, Social Media
Participating in social media is not about earning followers; it’s about building relationships.
Posting content to social media is a great way to earn followers. But a follower doesn’t necessarily equal a customer. That’s why it’s important to keep in mind that participating in social media is not only about earning a large following; it’s about building relationships with those people.
An article published in Entrepreneur says it best, “Content equals marketing; conversation equals a relationship.” Using social media to converse with people and form relationships is what will ultimately drive sales.
Research from Social Sprout shows that social media messages to brands from customers rose 110% between 2014 and 2015. And that number keeps going up.
So, don’t just hand out your content like a business card and walk away. Customers increasingly expect businesses to converse with them through social networking, so it is critical that your business is online and ready to respond.
Here are five tips to build relationships on social media:
1) Be the person representing a brand.
Represent your company, but be a real person to whom your customers can relate. Do not appear as a brand who is a person; show up as a person who has a brand.
2) Be a real person.
Be personable and real. Open yourself up to conversations that show a bit of the real you. Nothing builds a relationship better than making a genuine connection. In other words, be a real person, not a personality.
3) Show who you are.
In addition to sharing information and knowledge related to your business, don’t be afraid to sprinkle in a bit of what matters to you in your posts. Photos of bring-your-child-to-work day, pets who regularly visit the office, or even your extra-large coffee during a particularly busy week tell a story that your followers can relate to. These kinds of things are excellent starting points for conversation!
4) Show that you care.
To build a relationship of trust, people need to feel that you care about what is important to them. Go beyond just liking, retweeting, or leaving an encouraging message on your followers’ posts. Actually put yourself out there and respond, invite dialog, and demonstrate that they are someone you value.
5) Be a regular.
Show up on a regular basis to interact with your audience and answer questions. And make sure to respond quickly when someone reaches out to you. Don’t underestimate the power of being there when a customer needs you. Remember 7 in 8 messages go unanswered for 72 hours, so if you can be the brand that is always there, you’re head-and-shoulders above the crowd.
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by Fronetics | Jun 22, 2016 | Blog, Logistics, Strategy, Supply Chain
Source: Amazon
Today’s customers expect value, quality, and speed. Focusing on how your can deliver on those promises is what will win you business.
Remember that great advice: focus on yourself, not on what others are doing. According to an article in Harvard Business Review, the greatest challenge your company faces today is not keeping up with your competitors, but keeping up with your customers’ expectations.
This is not to discount the importance of watching business trends and monitoring the competition. But, your primary focus should be on what your customers need and expect and if you are providing it.
What do customers expect?
In today’s digital age, your customers’ expectations wash away traditional boundaries. According to a report in The Economist Group, customers compare and contrast their digital experiences across all industries, even those that offer totally different products or services.
Do you stand out above the crowd? Ask yourself this:
- Do you offer value, quality, and speed? Customers used to be willing to trade off one to get the other. Those days are gone. Today’s customer dictates that they want it all: lowest price, good quality, and fast delivery.
- Do you offer what the “big guy” does in terms of product, service, and ease, but with the care of a small business people trust? The size of your business does not matter in a digital marketplace. But, you must offer the scope, scale, and influence associated with being big, while maintaining the creativity and personal service characteristic of smaller businesses.
- Do you focus on helping customers to meet their objectives and needs? Do you share a purpose? According to an article in Harvard Business Review, what you provide ideally is not something you are going to do to them, or for them, but with them. It’s a journey you take together.
- Do you offer an intuitive sales funnel? Customers expect you to be where they are, deliver what they want, when they want it, and how they want it. If they are shopping your site, leave, and come back later, they want to pick up where they left off. They demand intuitive ease and ultimate convenience while they shop.
- Do you offer personalized customer experiences? Remember what happened every time Norm entered that television bar called Cheers? Your customers want you to know their name when they return, as well as their unique individual preferences, and they also want you to make relevant recommendations for products or services they may like.
- Do your social media interactions inform and help customers? Your posts should not deliver a sales pitch. Social media content should be educational, entertaining, or support the needs and interests of your audience.
There are new rules businesses must follow today in creating the ideal digital journey for their customers. Focus your attention on exceeding customer expectations and answering to their unique needs, not on your competition.
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by Fronetics | Feb 23, 2016 | Blog, Marketing, Social Media, Strategy
Responding promptly and effectively to negative feedback online shows your commitment to customer service and transparency.
“Don’t ever read the comments” is a well-known adage in today’s world of Internet trolls. It’s good advice for the preservation of your Internet psyche — negative online comments can be really draining. If you’re a business with a digital presence, however, it unfortunately doesn’t apply to you.
Blog comment sections and social media channels offer an open avenue for customers to discuss their thoughts about your company for all the world to see. And, unfortunately, one negative comment can be infinitely louder than one hundred positive ones. The potential impact it could have on business is scary.
But that doesn’t mean you should delete or ignore every unfavorable tweet, post, or comment that someone posts on your digital platforms. In fact, companies can use negative online comments as an opportunity to exhibit top-notch customer service and much-appreciated transparency in the way they do business.
Even on platforms where you can choose whether or not to enable comments, opening the comments feature indicates that your business is interested in hearing from customers and engaging with them in meaningful dialogue. And while you’ll inevitably receive some negative feedback, you will most certainly learn about problems that you would never have known about otherwise. You may even win back customers if you handle things correctly.
Here are some tips for managing negative online comments.
1. Establish a written policy for comments.
When it comes to a forum like a blog, set clear boundaries with your readers about what you consider appropriate. Let them know that comments will be reviewed before being published and that hateful, derogatory, off-topic, or spam-y submissions will not be approved. That way, if someone complains about his/her comments not being published, you can point directly to your policy and how it is being violated.
Tip: Requiring commenters to use their real names (instead of initials, pseudonyms, or business aliases) is a good way to encourage an environment of mutual respect because people must own the words they post. Just make sure to include this requirement in your policy if you decide to go that route.
2. Distinguish between the purposefully hostile and the legitimately concerned.
Public forums, especially those online, are the ideal place for the disgruntled to vent their frustrations with the world. But that doesn’t mean you have to right all their wrongs.
Comments that seem to be particularly malicious just for the sake of being so probably don’t merit a response — you won’t be able to win with some people. For example, someone who tweets at you regarding the physical appearance of one of your employees or uses derogatory language does not merit your attention. These incidents should be reported, and you should not engage with them in any way. Your time and energy is much better spent on someone with a legitimate concern.
Tip: If you seem to have a recurring problem like that mentioned above, or if a troll’s comments seem to be getting some attention among your customers, it might be helpful to send (via whichever channel it is occurring) a blanket message that your business does not engage with hateful speech and point to your comments policy online.
3) Respond within 24 hours.
The advent of social media has drastically increased the speed of life. Customers now expect you to be open and available 24 hours a day, 7 days a week, and they will sit with hands poised over their keyboards, refreshing their Twitter feeds until you respond to them. And if you don’t acknowledge them within a (perceived) reasonable time frame, they’ll assume you’re ignoring them. Cue further dragging your brand name through the mud.
Even if you are a small shop, having a designated person on call to respond to all comments within 24 hours is a good idea. That initial response may be mere acknowledgement — “We are sorry to hear about your experience. We have someone looking into it and will get back to you when we know where we messed up!” — but letting that customer know that you heard them is half the battle.
4) Don’t be a robot.
Having designated scripted responses for certain problems may actually negatively impact your efforts. Since anyone can do a quick search to see how you have responded to people in the past, they’ll know when you’re copying and pasting, and it will come off as disingenuous.
Instead, respond as a person, rather than a corporation. Training customer service reps or your social media person to write back to commenters within your brand’s tone is a good idea, but ultimately you want to give them leeway to make a human connection in solving the customer’s issue. That means treating each negative comment individually — which is something your followers will notice. It shows that your business cares immensely about solving problems and taking care of its customers, which will build trust and loyalty with your followers.
Tip: Is this something you can outsource? Hiring someone to manage social media and blog comments could alleviate stress from your internal team and allow them to focus on doing their jobs well. It would also ensure someone can give their full attention to negative comments on an as-needed basis.
5) Move the conversation offline.
After you acknowledge that you have received the customer’s comment on the platform on which s/he sent it, your goal should be to move that conversation away from the public eye. Ask the commenter to send you a private message with a phone number you can call to talk things through. It may take some time to resolve a particular issue, so it’s best that the rest of the world not see the play-by-play.
6) Admit when you are wrong, and do your best to make it right.
Justifying why an employee treated a customer a certain way, making excuses for a late delivery, or other such explanations will fall on deaf ears. Most of the time, a negative commenter just wants to hear you say that you messed up. And that’s exactly what you should do. It’s refreshing, and it shows the rest of your followers that the commenter’s experience is not the norm.
And then you should try to make it right.
In the same way that a negative customer comment can adversely affect business, a favorable one can attract positive attention to your brand and build customer loyalty. Above-and-beyond customer service experiences go viral all the time — like when a Southwest Airlines employee drove a woman’s lost luggage three hours, or when online retailer Zulily refunded a customer for a coat that didn’t work but told her to donate it to someone in need instead of returning it. Imagine how that kind of exposure could impact your business.
How does your business handle online comments?
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by Fronetics | Dec 9, 2014 | Blog, Supply Chain
By spending time and money on unnecessary bells, whistles, and gimmicks in an effort to delight your customers, you may be cheating yourself out of creating real value for your customers. If your current focus isn’t on your internal customer workflows, it should be. Your customers will appreciate it and you’ll benefit from building more meaningful customer relationships.
Here’s how to delight your customers and start them on the path to becoming evangelists:
1. Make it easy for your customer to do business with you.
Focus all customer-related, post sale activity on making life easier for your customer to do business — more specifically, to do business with YOU. Start by identifying any bottlenecks or delays and then find a way to eliminate them. Talk with the customer. Ask about any challenges they experienced on their end – and respond accordingly. Be the provider that makes it easier for the customer to do business; making a customer’s business run smoother will trump bells and whistles anytime.
2. Empower your employees to respond to customer queries and requests.
Your customer-facing employees are critical to customer retention and satisfaction. Make certain your employees understand the importance of their roles and work to create a culture where employees are comfortable responding to customers. Ensuring employees have the necessary support and resources to confidently interact with your customers will build value that’s likely to boost customer satisfaction rates.
3. Invest in training.
Put your time and money into training with the objective of increasing No. 1 and No. 2 above. Smart, effective employees trump all other investments on the customer satisfaction and retention scale. Looking for proof? When was the last time you were upset with a company because they were smart and efficient?
4. Delight customers to increase revenue.
Keeping existing customers satisfied is the most economical way to grow sales revenue and profits because there are no customer acquisition or startup costs. Keeping existing customers satisfied should be the mantra of your frontline employees.
5. Listen to and learn from your customers.
Query customers about their experience, their current challenges, forecasted industry trends – anything that knowing the answer to might help you serve them better. Your questions might just lead to the discovery of a new pain point that could be the catalyst for the development of a new service offering. New service offerings create opportunities to delight current customers and attract new ones.
Remember, satisfied customers tell three friends about their experience, and angry customers tell their unhappy tale to dozens. These are the interactions that can make or break an organization.
We’d love to hear your stories of excellent or subpar experiences with your vendors. Let us know what happened.
